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Non-Profit Project & Technology Mgmt
Project & Technology Management
Non-profit's strategic transformation
What?
We partnered with a growing local nonprofit to support their technology initiatives, redefine an inherited roadmap, and help them move forward with a long-delayed digital transformation—particularly within their finance organization.
Like many mission-driven organizations, they faced years of delay caused by analysis paralysis, project “resets,” and organizational misalignment. Teams were stretched thin, overcommitting in an effort to meet their mission, yet often underdelivering due to lack of clarity and focus. Internal confusion left capable teammates spinning their wheels.
Scaling as a nonprofit is inherently difficult. The needs of the community often outpace the organization's ability to execute. That’s why this client turned to Proactiviti—for external perspective, portfolio traction, and help clearing internal roadblocks.
As in many organizations, staff members wore multiple hats, with minor support tasks quietly turning into full-time responsibilities. At the heart of any growing organization is the ability to empower people to make informed decisions and work efficiently. That’s where we came in.
How?
Within weeks, we assembled a team of project managers, an enterprise architect, and technical system engineers—both technical and operational experts—to help align the organization and support its most important work. Hiring this team internally could have taken over a year in today’s competitive labor market.
We started by introducing foundational project management skills: organizing existing efforts, structuring initiatives, and bringing visibility to the full project portfolio. We implemented a project intake, prioritization, execution, and reporting framework to create clear lifecycles—from project start to finish. While these concepts may seem basic, resource-constrained organizations often lack the bandwidth to implement them thoughtfully.
Our systems engineers focused on creating space for internal experts to concentrate on their highest-value work. By offloading administrative tasks, developing automated reports, integrating systems, and improving workflows, we enabled staff to work strategically rather than reactively.
Impact
With greater focus and clarity at the leadership level, the organization could define outcomes more effectively, make informed decisions, and drive projects forward.
Soon, projects began reaching completion. Executive leadership gained visibility into where efforts and resources were going. A project management office (PMO) was formally established to sustain this new discipline and strategic mindset. For a nonprofit—where the largest expense is people’s time—this visibility was a critical step in understanding and managing their biggest investment.
Working with a partner that has strong policies and procedures, training, device security, and an inclusive culture ensures that you’ll thrive with a global team. Let’s embrace the diversity and reap the benefits, together!
To learn more about how Proactiviti works with our international clients, visit us at www.proactiviti.com/how-we-work/
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